By Alan Barker
A part of a sequence of pocket courses that goal to permit the reader to grasp a brand new ability in exactly half-hour, this article offers convenient tricks on establishing and getting ready for a gathering.
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Extra resources for 30 Minutes Before a Meeting (30 Minutes Series)
Every action point should have an Actioner – preferably one person with responsibility for carrying it out – and a deadline – as soon as possible after the meeting. If the conditions of satisfaction for an agreed action are unclear, you won’t be able to judge whether it has happened. They should be SMART: 60 60 How Will You Chair? Specific Measurable Agreed with the Actioner Realistic Time-related. Finally, give the Actioner the confidence to do the task. Make it plain that you will give any support, training or explanations necessary, be available for consultation and advice and make the delegation of the task public.
Do you . . (Can only be answered ‘yes’ or ‘no’) OPEN Why/who/what/when/wh ere/how? (Cannot be answered 54 54 To obtain a ‘yes’ or ‘no’ To establish matters of fact To refocus the discussion To stop rambling To check understanding To avoid ‘yes’ or ‘no’ To open or widen the discussion To encourage a contribution ‘yes’ or ‘no’) SPECIFIC At what point . .? Where exactly . .? OVERHEAD What do we think about . . RELAY Thanks Gill. John, what do you think about this? REVERSE Well: what do you think?
If you cannot avoid including food in the meeting, take a few precautions. Decide on your own private agenda. Are you going to meet – or eat? If the meeting is worth attending, you must be prepared not to eat much Avoid alcohol Taking notes will be difficult. Arm yourself with a narrow pad which can slip easily between plates and glasses. 34 34 4 WHERE ARE YOU MEETING? (15 minutes to go) Key questions Is the meeting room appropriate to your purpose? Can you adapt the room to meet your needs? Can you alter the layout of the furniture?